Notes from March 2 Planning call for Evo Salon 3

An email invitation was sent to people on the ES3 waiting list, with registration instructions for using Survey Monkey, after which they would mail or fax payment.  They have 2 weeks to register.  Although 40 slots were being held for them, there may be no more than 20 who pay their fees in time.

Tree noted that there were differences in the planning group about who to invite after the first wave.

ES-3 now has a web page on the Great Story site, with our bios and pictures.  Unfortunately, it comes up in Chinese on Firefox, so we need a tech person to help us debug that.

Tree invited all ES-3 planners to keep a record of their hours (or "heart minutes") on salon work, as part of exploring how to reframe the economics of all this.  Peggy said she would.

We decided

*  To deal with ES3 diversity issues by (a) setting our intention to have good diversity including people of color and young people; (b) sending invitation into groups/networks of such people, and in it invite from our hearts and affirm our desire for diversity; (c) not use quotas; welcome whoever shows up and accept people based on their passion and resonance for the evolutionary work; (d) notice how it works; (e) at and after the next salon, talk about how it unfolded and explore our process of inquiry and inviting, and the extent to which it may continue to include homogenous people, and then (f) renew or revise our intention for the next salon's diversity, and reiterate this (a)-(f) process.  Continue the conversation of "who are we and what is our purpose here and how does that inform our invitation of who and how we invite?" so we begin to be the people who attract people of color and young people, get there through consciousness, heart and mindful action.

Stephen volunteered to create a modified invitation letter that he could send to leaders in networks of young leaders he is associated with.  Ashley also has names of young people in leadership positions.

*  To explore the "who to invite next" question in our next ES3 planning phone meeting.  We decided to have a more open-invitation phone meeting about this. Ashley suggested that we want to have a mindful conversation about what has meaning for us, and that participants should distill our sense of the value the salons have for us before we come on the call.  She volunteered to send Tree an email about this.

*  All us planners who want to attend ES3 should have a space if we want it, but we have to register, and soon, using the Survey Monkey and payment process set up by Tree.  This will also help Tree practice it.

*  To send an inquiry to the ES1 and ES2 attendees and find out how many want to come to ES3.  Include some info about what's come out of ES1 and ES2 (Tom volunteered to compile something on this).  Margo is taking the lead on this and will run her draft by Tree, Peggy, and perhaps Susan.  Peggy suggested asking them some questions to gather info about what effect salons are having, like "If you were at the salon, how has it affected you? How is your life different as a result?  Has any action resulted from your participation at the salon, directly or indirectly?  How are you different as a person?"  It was suggested to tell them the shape of our ES3 intentions and invite them to defer their invitatation to make room for someone new.

We wondered how to deal with the survey answers.  We discussed using Survey Monkey (which would be easier) and Evolutionary Nexus (which could make results available for all to see, and validate the people setting EvNexus up) to collect their answers, but did not decide on how that would be handled.  It was suggested that Survey Monkey may have a permissions setting allowing anyone to see the results.  Tree will decide whether to pay the $20 for a full month subscription to Survey Monkey.

There is some disagreement about the Drupal base of EvolNexus.  Ashley has a conversation going with Ria about EvNexus, as has Tree, who will also be talking with Finn and George.  Margo will see if Bill can be part of these conversations.  (Other project management software suggested were Base Camp, Backpack, and Brown Paper Ticket.)

*  We would start the next call checkin with "Where's my passion for this right now?"